Human Resources

Senior Clerk (full job description linked here)

Department: Election Commission  

Classification: Part-Time Senior Clerk

Hours: Average of 17 hours per week based on workload during the Election Cycle

Salary: CAF-2, $24.39 - $26.77 hourly (Union)

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Position Summary: Skilled routine administrative assistant with strong customer service, organizational, and communication skills. The ability to multitask, take initiative, and work independently in a fast-paced environment. This individual will perform a variety of administrative functions, including but not limited to certifying voters and participating in the annual election process.

Supervision:  Works under the direction of the Elections Manager.

Duties and Responsibilities:

• Assists in the efficient operation of the office through the performance of various clerical functions.
• Provide exemplary customer service and problem resolution via phone, e-mail and in person communication.
• Certifying voters in the voter registration database.
• Opens all incoming correspondence and sorts according to priority.
• Processes and organizes various forms, applications, reports, and other types of information.
• Copies and distributes various reports and materials and may prepare materials for meetings.
• Provides general clerical assistance including correspondence.
• Performs other related duties as required.

Recommended Education & Experience:

• High School Diploma or GED. Over two (2) years of experience in clerical, record keeping or related field. Additional years of relevant education substituted for years of experience.
• Experience in municipal, state, and federal elections preferred.
• Bilingual or Multilingual skills welcome.

Knowledge/Skills/Abilities:

Knowledge – Knowledge of standard office practices, procedures, and equipment. Knowledge of elections laws, processes, and procedures.

Skills - Familiarity with Microsoft Office Software applications such as Word, Excel, OneDrive, and Outlook. Excellent organizational and time management skills.

Abilities - Effective communication skills both written and oral. Ability to maintain confidentiality of information Ability to interact tactfully and effectively with City employees, supervisors, officials, and the general public.

ADDRESS ALL COVER LETTERS AND RESUMES TO

Human Resources Department

City of Medford – Room 204

85 George P. Hassett Drive

Medford, MA 02155

Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.gov

For the posting, please visit the City of Medford's website – www.medfordma.org 

Equal Opportunity

The City of Medford is an Equal Opportunity Employer. All applications will receive equal consideration regardless of disability, race, color, religion, creed, gender, sexual orientation, veteran status, and any other protected class status, in accordance with applicable. Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.

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For complete job description please refer to our website at: Employment Opportunities* - City of Medford (medfordma.org)

Supervisor of Water and Sewer (full job description linked here)

Job Summary:

The Supervisor of the City Water Distribution and Sewer Collection System is responsible for overseeing the daily operations and maintenance of the water distribution and sewer collection system.  The Supervisor will be responsible for ensuring compliance with safety regulations, managing staff, and coordinating with other departments.  This position reports to and receives work direction from the Superintendent of Water and Sewer.

Responsiveness to water and sewer emergencies and is available for “on call” status 24 hours a day, seven days a week.

Key Responsibilities:

- Oversee the daily operations of the water distribution and sewer collection system.
- Manage and supervise a team of staff, including assigning work, providing comprehensive training, and conducting performance evaluations.
- Ensure strict adherence to safety regulations and procedures, encompassing confined space entry, trench shoring, and appropriate utilization of personal protective equipment (PPE).
- Efficiently coordinate and collaborate with other departments to facilitate seamless operations and achieve organizational objectives.
- Develop and implement proactive preventative maintenance programs for the water distribution and wastewater collection systems.

- Conduct thorough inspections of the wastewater collection and water distribution system to identify leaks and promptly undertake necessary corrective measures.

- Supervise the removal of obstructions within the wastewater collection system and actively contribute to excavation, repair, and relay of water mains.
- Monitor and manage inventory levels for supplies and equipment, ensuring availability for uninterrupted operations.
- Prepare and maintain records and reports pertaining to the department's operations, ensuring accurate documentation.

- Contribute to the development and implementation of departmental policies and procedures, aligning them with organizational goals.
- Promptly respond to emergencies and other critical issues as needed, demonstrating effective crisis management skills.

- Address citizen inquiries and complaints in a timely and professional manner, ensuring a high level of customer service.

- Performs related duties as may be assigned.

Qualifications:

- A high school diploma or an equivalent qualification is a prerequisite. An associate or bachelor’s degree in a related field is desirable.

- A minimum of 10 years of extensive experience in the field of water distribution and/or sewer collection systems is mandatory.

- A minimum of 5 years in a supervisory or managerial capacity is desired.

- Proficiency in the knowledge of safety regulations and procedures pertaining to water distribution and sewer collection systems is essential.

- Demonstrated ability to comprehend and interpret technical drawings and water and sewer plans is required.

- Strong leadership and exceptional communication skills are vital.

- Capable of strategic planning, training, organizing, and supervising the work of subordinates.

- Proficient in leading and coordinating routine as well as emergency repair and maintenance operations.

- Proficient in performing water main relay work and establishing temporary water service systems.

- Well-versed in fundamental computer skills and adept at utilizing software applications such as Microsoft Office, GIS, Cartograph Asset Management and Windows/iOS based operating systems. 

- Technical ability to learn, operate and troubleshoot various complex computer software and electronic equipment.
- Exhibit exceptional communication skills by effectively conveying information in a clear and concise manner, both verbally and in written form.

License Requirements:

- D3 Full Operator Status at the time of employment.
- Valid CDL Class B driver's license required.

- Hoisting 2A – Excavators, Front-End Loaders/Backhoes, and Unloaders.
                  1C – Telescoping Booms without Cables, and Forklifts.

Physical and Environmental Expectations:

May Perform physically demanding manual work including lifting, pushing or pulling heavy objects; shoveling, raking and standing on ladders; climbing, standing and walking for sustained periods of time; and operating, repairing and maintaining water supply and wastewater collections systems.  Subject to adverse weather conditions and hazards associated with the operation of water supply and wastewater collections.  Routinely lift and handle weights up to 50 pounds.

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For complete job description please refer to our website at: Employment Opportunities* - City of Medford (medfordma.org)